Executive Assistant resume example

Executive Assistant CV example from London: 11 years supporting a private equity CEO, 60+ trips a year, on-time board papers and an offsite under budget.

Cover letter for this role

Charlotte Ainsworth

Executive Assistant to the CEO | Private Equity and Professional Services

London11 years of experience

Summary

Executive Assistant with 11 years supporting senior leaders in private equity, law and property. Currently runs the diary, travel and board administration for the CEO of a London investment firm. Protects her principal's time, anticipates what they need before they ask and handles confidential deal information with complete discretion.

Experience

Executive Assistant to the CEOFeb 2021 - Present

Marlowe Capital Partners

  • Manage the CEO's diary across 4 time zones, with 25 to 35 meetings a week and investor calls from New York to Singapore.
  • Plan 60+ trips a year, including multi-city fundraising roadshows arranged at 48 hours' notice.
  • Prepare and circulate papers for 6 board meetings and 4 investment committee meetings a year, always 5 working days in advance.
  • Organised the firm's annual investor offsite for 220 guests, delivered £30k under a £250k budget.
  • Introduced a shared inbox and triage rules that cut the CEO's unanswered emails from 400+ to under 50.
Executive Assistant to two PartnersMay 2018 - Jan 2021

Hartwell Reid LLP

  • Supported 2 corporate partners and their team of 9 through deals, managing data rooms and signing logistics.
  • Handled monthly billing and time recording for the team, raising on-time submission from 70% to 95%.
  • Coordinated remote signings for 14 transactions during 2020.
Team SecretaryOct 2015 - Apr 2018

Kingsbridge Property Group

  • Provided diary and document support to a lettings team of 8.
  • Rebuilt the property file system for 500+ managed units ahead of a compliance audit.

Skills

  • Complex Diary Management
  • International Travel Planning
  • Board and Committee Administration
  • Event Management
  • Inbox Management
  • Confidentiality and Discretion
  • Expense Management (Concur)
  • Minute Taking
  • Microsoft 365 and PowerPoint
  • Stakeholder Relationships

Certifications

  • Level 3 Diploma in Business Administration
  • Advanced PowerPoint for Executive Assistants

Education

BA (Hons) History, University of Exeter, 2015

Fictional candidates and employers. Any resemblance to a real person or company is coincidental.

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What hiring managers check first

Seniority of your principal

State who you support: CEO, partner, managing director. It sets the level of your role immediately.

Complexity, in numbers

Meetings per week, time zones, trips per year and board meetings show the scale of the job.

Proactive improvements

Top EAs fix things without being asked. A line like cutting unanswered emails from 400 to 50 shows initiative.

Discretion

In finance and law, confidentiality is essential. Mention deal work, data rooms or board papers.

Keywords the applicant tracking system matches

  • Executive Assistant
  • PA to CEO
  • Diary Management
  • Travel Management
  • Board Papers
  • Event Planning
  • Private Equity
  • Confidentiality
  • Inbox Management
  • Stakeholder Management
  • Microsoft Office
  • Minute Taking

Use the ones that are true of you, in the words the posting uses.

Mistakes to avoid

  1. Describing yourself as 'organised'

    Every EA claims it. Prove it with events delivered, budgets kept and deadlines met.

  2. Underselling events

    Give guest numbers and budget. Event management is a strong skill that is often buried in one vague line.

  3. A cluttered two-page CV

    Keep older roles short. Your most senior support role should take most of the space.

Questions

How long should an executive assistant CV be in the UK?
Two pages is normal for experienced EAs. Don't include a photo or date of birth.
Should I name the executives I support?
Use their title rather than name, such as 'EA to the CEO'. Naming them can raise confidentiality concerns.
Do EA qualifications matter?
They help early on. For senior roles, a track record with senior principals carries far more weight.

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